Entry Guidelines

eMedia on DVD

eMedia Market Showcase

eMedia Online

• Distributors participating in prior eMedia and FirstView should use their current User ID and Password to access the Distributor Entry Form Index.
• New Distributors should use the Comment link to request a User ID and Password from HLS.

Distributor Online Entry Forms:
The Distributor Entry Form  will be available June 1 and must be submitted by June 30, 2005. The remainder of the online entry forms will be available July 1 and must be submitted by July 30.

• Distributor Entry Form (DEntry)
• Distributor’s Policy & Pricing Form (DPP)
• Program/Series Information form (PSI)
• Presentation Information Page form (PIP)
• Internet/Digital Policy & Pricing form (IDPP)

With the exception of DEntry, all forms will be available thereafter for updating.  Links to tips on completing each form can be found on the Online Entry Form Index:

Online Notebook(s)
Three (3) online notebooks will be created interactively using the information submitted by distributors in their online entry forms. Participating distributors must indicate on their DEntry form and PSI forms whether each entry should be included in any or all Online Notebooks.

eMedia 2005 Notebook Links

• eMedia Policies
• Content & Requirements; Glossary of Terms
• Distributor Index Linking to:
• Distributor Pages: Contact, DPP/Policies/Pricing,PSI/IDPP/PIP
• Series Search
• Internet/Digital Policies Index Linking to IDPP’s
• Notebook Updates
• National Advisory Committee
• Online Preview Clips
• Additional Previews

National Media Market & NAMTC Notebooks
Distributors registered for National Media Market 2005 and or NAMTC 2005 may specify whether an entry should also be included in either of those notebooks. A link to these notebooks will be provided to NMM and NAMTC for their websites. Each of these notebooks will include: Distributor Index; Distributor Pages/Contact Info/and PSI entries; Presentation Pages

Online Preview Clips:
Distributors must specify on the Distributor Entry Form and on the PSI form for each entry whether they agree to authorize streaming video preview clips (2 minutes from first video) of each program for promotional purposes and for online evaluation by local agencies. Streaming video clips will be coded so that they may not be downloaded or copied. Distributors should email Interactive Flash presentations directly to HLS for inclusion in “Additional Previews”.

eMedia on DVD

Preview Policies:

• All entries accepted for the eMedia DVD must include extended previewing rights for local preview purposes only with the understanding that DVD’s will be destroyed at the end of the preview period.
• Each entry will be digitally encoded and mounted onto a DVD for previewing purposes.
• Each entry will be digitally encoded up to 15 minutes for placement on the eMedia DVD.
• eMedia on DVD program previews will carry a “burned-in” disclaimer for preview only through June 30, 2006, and be encoded so they can not be duplicated.
• Distributors may request that DVD’s be provided to them for distribution and/or submit addresses of agencies which should receive eMedia DVD’s from NETA.
• Previewer’s will be notified that full preview programs can be obtained by contacting individual distributors.

• Preview titles must be submitted in one of the following formats:
• Beta SP (preferred)
• DVD
• Note: If neither of these can be obtained for submission please contact Michelle Flamos prior to the submission deadline.

Preview titles that have been digitally encoded may be submitted with prior approval. Please contact Michelle Flamos at 803.799.5517 (108) or michelle@netaonline.org prior to the submission deadline.

Each preview title must be accompanied by an encoding form noting specific in and out points for the extended preview. This Cue Sheet will be posted in the Online Form Index as a PDF file and must be attached to each entry upon submission for encoding

Preview titles must be submitted to the following address by August 1, 2005.
NETA
Attn: Michelle Flamos
939 South Stadium Road
Columbia, SC 29201

eMedia Market Showcase

• 10 minutes of large room previewing.
• Booth space and one table in the vendor exhibit extravaganza.
• Uninhibited networking opportunities.
• Professional learning opportunities. Distributing partners are encouraged to submit topics, act as presenters and fully participate in sessions and industry discussions.
• One lunch and one reception ticket are included. For those distributors with more than one representative in attendance, additional tickets for these are available.

Large Room Previewing:

• Each presenting distributor will be given 10 minutes of large room previewing to highlight their choice of product or services.
• It will be up to each presenting distributor to bring a DVD with a maximum length of 10 minutes for viewing purposes. (NO other format will be available.)
• Times for viewing will be scheduled based on alphabetical ordering.

Vendor Exhibit Extravaganza:

• Each presenting distributor will be given a standard table and draping for that table.
• Additional tables and all electronic needs (electrical outlet etc.) may be obtained via property management directly.
• Food & Beverage functions will be designed to increase interaction among buyers and presenting distributors.
• Underwriting opportunities will be limited and obtained on a first-come basis. These opportunities are limited to the following with details on pricing forthcoming.
• 2 expanded breaks
• Annual scholarship
• Totebags for eMedia Market Showcase
• Print materials will not be compiled for this event. Rather we encourage each presenting distributor to provide print material at their booth to encourage interaction.

• A call for proposals will be disseminated and each presenting partner will have the opportunity to submit proposals.
• The National Advisory Committee will review and make final decisions on presentations.

Discounts

• Presenting partners will be given a $200 discount on if they chose to participate in both the eMedia DVD and eMedia Market Showcase.
• Payment to receive the discounted rate must be obtained in full by July 30.

NETA “Group Buy”

• A staffed work station will be provided so that potential buyers may obtain on-site pricing for various products and services
• Those buyers already initiated into the system will have the ability to lease product on the spot.
• NETA will continue to revise the structure of the NETA “group buy” for greater inclusion of all buyers in the marketplace.